Last week we went to the PPA event 6 Pro Tips to Maximise Productivity for high frequency publishers. A lot of information and advice was given and we learned a lot! Here we have summarised the big takeaways for you.
- Automation in all areas of pure process
Simon Weare – PCS Development Officer
Estimate all the things little and often
Simon is an advocate of technological productivity. He says we need to use a module/software that embraces change and allows for organisational visibility. There should be no hidden activity, all effort and work should be demonstrated and shown. The system should manage productivity in a way that is visible to everyone; everyone should be able to see what each other is working on and what stage it is at.
Rich Mansell - PCS解决方案经理
Rich is also an advocate of technological productivity. Rich says we live in a time critical environment and we need to think productive in terms of software.
We need to reduce the number of systems in place and instead have just one that can distribute content to all places. Including software that sends content out to the web.
We need to think in terms of how software can aid and store content. Most companies have a large amount of folders, we need to remove this inefficiency so that we can locate content more quickly without manual intervention.
This will improve staff morale by reducing clicks and tasks. Templates will also help in removing this repetition of work.
4 key areas when choosing any system are: partnership approach, analyse the current workflow, design the bespoke workflow and learn from past experiences.
Hayley Watts - 生产力忍者
Hayley is an advocate of cultural productivity. When are you the most focused? When do you procrastinate? Hayley says we need to manage our attention energy and pinpoint our most productive hours in our working day and do the most important things then. Right activity, right time.
重要的是要保护你的生产力水平s. We are more likely to make mistakes when stressed, tired, multitasking or overloading. This will result in decision fatigue. Rather than carrying on it is more beneficial to take a break and come back with a clear head. In your break do activities that increase your energy levels; go for a run, do some reading, or socialise. Find what works for you.
It is important to communicate your own deadlines `I’ll be free at 1, I have to do this task at the moment’. This will protect your hours without impacting your team.
Be calm, ruthless, weapon savy and human not superhero – Hayley’s definition of a productivity ninja.
There is a marriage between technology and culture; simplifying is the key. We need to manage our focus and energy whilst being able to digest content and integrate systems. Dealing with change by being flexible and open is also key to being productive. It is important to recognise that not all employees are going to be open to change but by working and going on a journey together change is positive.